Right now, it is April 2020 and just about everyone in the world is sheltering in place. It’s the remote work, stay-at-home policy designed to contain the spread of the highly infective coronavirus. COVID-19 has not just sent everyone home, it has also completely shaken up the economy and the job market. The initial wave of infections, sickness, closed businesses, and market panic shut down a number of companies and significantly reduced the staff of many more.
On the flip-side, online business is booming. With no one able to go outside, e-commerce and delivery services are in high demand. Brave souls willing to wear masks and gloves to deliver goods to others were immediately overtaxed with new orders. The companies providing online and delivery goods and those that could quickly adapt were forced to begin a hiring wave.
Millions of people are displaced, both losing jobs and being hired for new ones. Whether you are hiring or building software used by work-at-home professionals, certain UI elements will enhance the learning curve. These UI elements will make it easier to onboard at-home team members.
Remote Work Cloud-Sharing Project Documents
The first thing new employees need is access to the team files. They will need to learn how to read and work with your projects, and how to interact with their teammates who are working with the same files. Cloud-sharing is the ideal solution for this. hosting documents on the cloud and accessing them live from separate locations allows teams to truly work together.
Live Edits and Version Control
The best cloud-sharing platforms for this purpose also feature version control. This keeps a record of recent changes and who made them, then documents batches of changes in backups so that anything can be rolled back to a previous state. Version control allows team members to see who is making changes, what changes they are making, and how long ago other changes were made. This gives nuance to collaboration that rivals live teamwork.
In a truly live collaboration platform, team members can watch each other make changes with every word or click. For remote work onboarding, this is an excellent environment for quick experiential onboarding.
There are two ways to handle remote employee security. The first is to walk them through a complex process of cleaning and securing their computers. The second is to build a software stack that is self-secured from end-to-end. All in one solutions are ideal for onboarding because it reduced the number of steps between a new team member and their first productive hour.
Micro-learning is an in-line method of training. The software offers small blurbs, links, diagrams, and videos when needed. Ideally, these micro-lessons will be available as new team members engage in a relevant task. This way, new hires receive their in-depth training when it is most relevant; when there is a challenge they are trying to complete. This helps the information to stick. A concrete memory of a hands-on task. When needed, embedded micro-lessons provide information.
Live Messaging System
The glue that holds remote work together is live chat. When bringing your team together in collaboration, they need to have a dialogue. Communication sways how well the team works together, coordinates, and compliments each other’s abilities. A live messaging system enables that. Your team should have at least one chat group that is casual conversation, to cover the water-cooler need to chat. From there, maintain a serious and task-oriented project and team-based chats.
Find More UI Features to Make Remote Work Onboarding Easier
Onboarding team members in the work-at-home environment can be a challenge, but great software makes it easier. Design your remote work software to be easy to learn both for new hires and teams unfamiliar with the remote workflow. Contact us today to find out more!